File Content from SharePoint with Power Automate.

This guide aims to provide a clear and concise method to utilize Power Automate effectively, enhancing productivity in managing file contents.

Step 1: Create a New Flow

• Start by creating a new flow: Open Power Automate and select the option to create a new flow. Choose an instant flow for simplicity. Name it "Get File Content" and set a manual trigger.

Step 2: Set Up File Retrieval

• Select the right tools: To retrieve files, you can either use email attachments or directly access files from a SharePoint site. For this tutorial, we will focus on getting files from SharePoint.

• Choose SharePoint as the source: Click on "Get files properties only" from SharePoint. Select the relevant SharePoint site and the document library where your files are stored. Make sure to include nested items to access all subfolders.

Step 3: Retrieve File Content

• Get file content: Add another step to "Get file content." Here, you will specify the SharePoint site again and use the file identifier from the previous step. This will create a loop to retrieve content from each file listed.

Step 4: Handle Errors

• Error management: If the flow encounters an error (e.g., trying to access a folder instead of a file), configure the flow to continue to the next step even if an error occurs. This ensures that the process runs smoothly without interruptions.

Step 5: Utilize the Retrieved Content

• Use the file contents: After retrieving the file contents, you can choose to email this information, save it elsewhere, or pass it to an AI for further processing. The flexibility of Power Automate allows for various applications of the retrieved data.

By following these steps, you can efficiently retrieve file contents using Power Automate, saving time and streamlining your workflow.

For more essential tips and tricks on Microsoft 365 applications, be sure to check out That Office Guy’s YouTube Channel.