How to Send Emails with Power Automate.

This guide will help you streamline your email communication using Microsoft Power Automate. Follow these steps to automate your email sending process effectively.

Step 1: Create a New Flow

1. Access Power Automate: Start by logging into Microsoft Power Automate.

2. Create a New Flow: Click on "Create" and select "Instant flow" as your trigger. Name your flow (e.g., "Sending Emails") and click "Create" to proceed.

Step 2: Set Up the Manual Trigger

1. Add a Manual Trigger: In the flow designer, select a manual trigger to start your flow. This allows you to test the flow easily.

Step 3: Configure Email Action

1. Choose Email Service: Search for "email" in the action options. You can use Microsoft 365 Outlook or Gmail, depending on your preference.

2. Select Send Email V2: Click on "Send an email (V2)" to add it to your flow.

3. Fill in Email Details:

   • To: Enter the recipient's email address.

   • Subject: Type a subject for your email (e.g., "Test Email").

   • Body: Write your message (e.g., "Here is my CV").

Step 4: Add Attachments

1. Include File Attachment: To attach a file, you need to retrieve it from a source like SharePoint.

2. Get File Content: Add a new action to get the file content from SharePoint. Search for "Get file content" and select it.

3. Select the File: Navigate through your SharePoint folders to find the file you want to attach (e.g., your CV).

Step 5: Finalize Email Configuration

1. Add Attachment to Email: In the "Send an email" action, scroll to "Advanced options" and find the "Attachments" field.

2. Specify Attachment Name and Content:

   • Name: Enter the name of the file (e.g., "CV.docx").

   • Content: Select the dynamic content that corresponds to the file you retrieved from SharePoint.

Step 6: Test Your Flow

1. Save Your Flow: Always save your progress before testing.

2. Run a Test: Click on "Test" and choose to run it manually. This will execute the flow and send the email.

3. Check Your Inbox: Verify that the email was sent successfully and that the attachment is included.

By following these steps, you can automate your email sending process using Power Automate, making your workflow more efficient. This powerful tool allows you to customize and enhance your email communication, saving you time and effort in your daily tasks.

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